Maintenance Management and Procurement
Services Limited
Industrial plant and equipment maintenance construction and project support services
Maintenance Management and Procurement Services Limited
Industrial plant and equipment maintenance, construction and project support services
Hugh Garrod
principal
About Us
MMAPS is a small, long-term provider of plant maintenance and construction management, engineering and supply chain services to continuous process industries in petrochemical, gas, energy, refrigeration, dairy and port sectors.
MMAPS principal, Hugh Garrod has had extensive maintenance, construction and regulatory experience in senior management roles. MMAPS has operated continuously since 1993 and prior to 1993, Hugh held various senior roles including Maintenance Manager for a petrochemical complex for 9 years and Chief Engineer for a dairy company for 4 years. Client and work history details are available on request.
Industrial Maintenance Delivery
Critical Maintenance Performance Requirements
- Are corporate goals well understood?
- Are maintenance goals and strategies aligned effectively with corporate goals?
- Have maintenance strategies and programs been optimised for all critical equipment?
- Are all maintenance programs and initiatives consistently executed in the most effective manner?
- Are maintenance outcomes (goals and strategies) achieved consistently in a satisfactory manner?
- Are maintenance outcomes reviewed to optimise maintenance relationships?
- Is maintenance outcomes feedback used effectively and consistently to optimise maintenance performance?
- Are maintenance strategies and execution continually reviewed to optimise maintenance and asset performance over asset life cycles?
If any critical aspects of maintenance or project management performance need improvement, MMAPS may be able to help.
Industrial Maintenance Delivery
Critical Maintenance Performance Requirements
- Are corporate goals well understood?
- Are maintenance goals and strategies aligned effectively with corporate goals?
- Have maintenance strategies and programs been optimised for all critical equipment?
- Are all maintenance programs and initiatives consistently executed in the most effective manner?
- Are maintenance outcomes (goals and strategies) achieved consistently in a satisfactory manner?
- Are maintenance outcomes reviewed to optimise maintenance relationships?
- Is maintenance outcomes feedback used effectively and consistently to optimise maintenance performance?
- Are maintenance strategies and execution continually reviewed to optimise maintenance and asset performance over asset life cycles?
If any critical aspects of maintenance or project management performance need improvement, MMAPS may be able to help.
MMAPS Maintenance, Construction
and Project Support Services
MMAPS Services Web Delivery
MMAPS Business Values
Commitment to agreed objectives
Strategic focus as a basis for decisions
Proaction before reaction
Honesty and integrity in all actions
Leadership by example
Teamwork and people orientation
Appropriate attention to detail
Commitment to health, safety & environment
Maintenance & Construction Management /
Project Toolkit (MS Excel & PowerPoint)
Workbooks in this maintenance and construction management / project toolkit utilise MS Excel’s tabular spreadsheet functionality and maximise use of dropdown lists, cell formulae, row and column grouping, conditional formatting and cursor location highlighting. Comprehensive cell notes and embedded notes re workbook usage are provided. Power Point presentations are provided to support workbooks where practicable and to outline other maintenance, project and construction management concepts and methodology.
MS Excel Workbooks
MS PowerPoint Slideshows / MP4 Videos
Asset Maintenance Strategy Development
Asset Maintenance Strategy Development
Workbook comprises 6 worksheets to model maintenance strategy based on RCM, FMEA, FMECA (Qualitative) and RCA principles. Cell and embedded guidance notes based on ‘SAE JA1012’, and ‘RCM 3: Risk Based Reliability Centred Maintenance’ are provided. Columns are grouped for specific focus and to optimise worksheet use.
- Worksheet #1 has a guidance flow chart re methodology and workbook use
- Worksheet #2 has a functional failure mitigation logic chart
- Worksheet #3 is used to model and optimise maintenance strategy
- Worksheet #4 is automated and used to summarise failure mode causes and maintenance actions
- Worksheet #5 has the risk assessment matrix used in worksheet #3
- Worksheet #6 has the dropdown lists used in other worksheets
Presentation comprises 10 slides including:
- 4 slides with slide index, introduction, flow chart outlining asset maintenance strategy development process based on RCM, FMEA, FMECA (Qualitative) & RCA principles, flow chart outlining functional failure mitigation decision logic
- 5 slides with worksheet images
- 1 slide with an example of an embedded note.
Asset Maintenance Spares & Inventory Needs Analysis
Asset Maintenance Spares & Inventory Needs Analysis
Workbook comprises 6 worksheets to model asset spares and inventory needs.
- Worksheet #1 has an overview of spares-inventory analysis strategy
- Worksheet #2 has a flow chart outlining asset spare parts and inventory needs analysis
- Worksheet #3 is used to record parent asset data
- Worksheet #4 is used to model and optimise spare parts and inventory needs analysis
- Worksheet #5 has an RFI proforma for obtaining relevant OEM supply chain data
- Worksheet #6 has the dropdown lists used in other worksheets
Presentation comprises 10 slides including:
- 3 slides with slide index, introduction and strategy for assessment of appropriate spare parts stockholding
- 2 slides with a continuous, annotated flow chart outlining process for asset spare parts and inventory needs analysis
- 6 slides with worksheet images.
Maintenance Management Review
Maintenance Management Review
Workbook comprises the following 11 worksheets and is a comprehensive tool for reviewing, evaluating and reporting on organisational maintenance effectiveness and performance. Includes supporting info and flow charts for review facilitation.
- Worksheet #1 is a review title page
- Worksheet #2 has a flow chart outlining the review process
- Worksheet #3 presents the generic MMAPS maintenance mission
- Worksheet #4 presents the MMAPS maintenance service delivery model (simplified)
- Worksheet #5 presents the MMAPS maintenance service delivery model (detailed)
- Worksheet #6 has a flow chart outlining a typical maintenance work control process
- Worksheet #7 is used to record observations, gaps perceived by users, comments and scores against review questionnaire items
- Worksheet #8 is automated and used to record scores against review questionnaire items without observations / comments etc.
- Worksheet #9 is an automated interface between worksheet #7 and worksheet #10
- Worksheet #10 presents automated review charts based on worksheet #8 and 9
- Worksheet #11 presents typical NZ Acts, Regulations and Codes of Practice related to industrial maintenance
Presentation comprises 15 slides including:
- 6 slides with slide index, review process overview, review process flow chart, MMAPS maintenance mission statement, MMAPS maintenance service delivery model (simplified), MMAPS maintenance service delivery model (detailed)
- 3 slides showing review questionnaire
- 2 slides with review form worksheet images
- 3 slides showing review charts
- 1 slide showing typical maintenance work control process.
Review questions are based on MMAPS maintenance service delivery model.
Bow Tie Risk Analysis
Bow Tie Risk Analysis
Workbook comprises 2 worksheets for Bow Tie analysis.
- Worksheet #1 is a tabular, Bow Tie risk analysis template for detailing hazard / top event, threats / causes, threat / cause barriers / controls consequences and consequence barriers / controls
- Worksheet #2 has the dropdown lists used in Worksheet #1
Root Cause Analysis (RCA) – Qualitative FTA & 5-Why
Root Cause Analysis (RCA) – Qualitative FTA & 5-Why
Workbook comprises 3 worksheets for RCA.
- Worksheet #1 has a tabular, qualitative FTA template with six levels of detail
- Worksheet #2 is a tabular 5-Why template
- Worksheet #3 has the dropdown lists used in other worksheets
Worksheets #1 & #2 may be used as support for or alternatives to graphic cause and effect diagrams.
Display of Worksheet #1 as image in PowerPoint slide isn’t practical.
Project Risk Register & Task Risk Reduction Estimator
Project Planning & Risk Management
Workbook comprises 3 worksheets for modelling project risk.
- Worksheet #1 is a project risk register used to list project risks and model risk contingencies
- Worksheet #2 is used to model individual task durations / resource units based on perceived risks
- Worksheet #3 has the dropdown lists used in other worksheets
Outsourced Service Contracts
Outsourced Service Contracts
No applicable worksheets, presentation exists to outline concepts and methodology.
Construction Contract Quality Management in Process Plants
Construction Contract Quality Management in Process Plants
No applicable worksheets, presentation exists to outline concepts and methodology.
Presentation comprises 18 slides including:
- 2 slides with slide index and introduction
- 4 slides with continuous, cross functional flow chart outlining construction contract quality management process
- 8 slides with functional outlines re CQPs, ITPs, NCRs, completion inspection / punch listing, final inspection and QC documentation
- 4 slides with ITP, Punch List and NCR forms
Maintenance / Construction Job Cost Estimator
Maintenance / Construction Job Cost Estimator
Workbook comprises 5 worksheets for maintenance and construction job costing.
- Worksheet #1 is used for job details and has an overall, automated cost summary
- Worksheet #2 is used to list job activities, allocate labour resources and analyse labour resource costs
- Worksheet #3 is used to list job spares and materials and analyse their costs
- Worksheet #4 is used to list job miscellaneous cost items and their suppliers and analyse their costs
- Worksheet #5 has the dropdown lists used in other worksheets
Equipment Failure Modes-Possible Maintenance Actions Matrix
Equipment Failure Modes-Possible Maintenance Actions Matrix
Workbook comprises 1 worksheet with a wide range of industrial equipment types, equipment failure groups specific to equipment type, potential failure points / modes within each equipment failure group and ability to easily select possible maintenance actions for each potential failure point / mode. Filtering by equipment type and equipment failure group enables appropriate focus.
This workbook is being finalised and will be available soon
Forms / Registers Templates
Forms / Registers Templates
Workbook comprises 36 worksheets with an index worksheet and 32 construction / maintenance contract QHSE management form and register templates in individual worksheets. Forms can be extracted individually or in groups as required depending on their end use. Worksheets are individually numbered, the first worksheet being an index with links to respective individual worksheets within the workbook. Where appropriate, some worksheets include drop-down lists and / or formulae.
Maintenance / Construction Job Plan(s)
Maintenance / Construction Job Plan(s)
Workbook comprises 16 integrated worksheets for maintenance / construction job planning, execution and reporting bringing all job planning, execution and reporting elements for a specific job together in one place. Data is entered once and data common to multiple worksheets is transferred automatically. These workbooks can be used in isolation or together with a Maintenance Project / Shutdown Planning / Control workbook for multiple jobs as a project.
- Worksheet #1 is used to record job details and has links to other worksheets. Job details are linked to other worksheets and only need to be entered once.
- Worksheet #2 is used to record all relevant asset details
- Worksheet #3 is used to record details of relevant job-related documents and provide links to them
- Worksheet #4 is used to list job activities, allocate labour resources, analyse labour resource costs and includes provision for updating progress
- Worksheet #5 is used to record additional notes, tools and equipment for each job activity
- Worksheet #6 is to identify and assess job activity risks / hazards and identify and assess risk / hazard controls
- Worksheet #7 is an automated job time and cost summary
- Worksheet #8 is used to list job spares and materials and analyse their costs
- Worksheet #9 is used to list job miscellaneous cost items and their suppliers and to analyse their costs
- Worksheet #10 is an Inspection and Test Plan (ITP) template. Multiple ITPs may be required.
- Worksheet #11 is a Punch List template. Multiple Punch Lists may be required.
- Worksheet #12 is used job work photos
- Worksheet #13 is used for job work reporting, either fully or as links to embedded or separate documents
- Worksheet #14 is used for job supplementary reports, either as scanned images or as links to embedded or separate documents e.g. NDT reports
- Worksheet #15 has the risk-hazard matrix-criteria upon which worksheet #6 depends
- Worksheet #16 has the dropdown lists used in other worksheets
Maintenance Project / Shutdown Planning / Control
Maintenance Project / Shutdown Planning / Control
This workbook comprises 10 integrated worksheets used to collate / manage multiple maintenance / construction job plans as a project and includes centralised timesheet functionality.
- Worksheet #1 has a project / shutdown preparation flow chart
- Worksheet #2 has a project / shutdown execution flow chart
- Worksheet #3 has a project / shutdown planning and control system flow chart
- Worksheet #4 is used as a project / shutdown overview and includes various asset and job data
- Worksheet #5 is an automated project / shutdown cost summary
- Worksheet #6 is an automated project / shutdown timesheet summary
- Worksheet #7 is used for project / shutdown timesheet data entry
- Worksheet #8 is an automated summary of project / shutdown resource hours
- Worksheet #9 can be used to collate spares and materials from respective job plans into an overall project record
- Worksheet #10 has the dropdown lists used in other worksheets
Presentation comprises 12 slides including:
- 5 slides with slide index, introduction, flow chart re project / shutdown preparation, flow chart re project / shutdown execution and management system diagram showing data flows
- 7 slides with worksheet images.
Possible interaction between ‘Maintenance / Construction Job Plan(s)’ & ‘Maintenance Project / Shutdown Planning / Control’ workbooks.
(Refer to management system diagram in workbook for full detail.)
CONTACT US
Maintenance Management and Procurement
Services Limited
12A Lear Street, Stratford 4332
Phone: 0274 942 706
Email: hugh.garrod@mmaps.co.nz
Web: www.mmaps.co.nz